Careers at the University of Illinois Urbana-Champaign
Why UIUC?
Endless Opportunities
The University of Illinois values, respects, and supports all employees and emphasizes the diverse ways that employees carry out and support the university’s mission. Join the over 10,000 faculty and staff along with the 56,000 students that make up the University of Illinois Urbana-Champaign!
At the University of Illinois Urbana-Champaign, we believe that work should be more than just a job. It should be a meaningful and purposeful endeavor that contributes to something greater than oneself. As one of the top public research universities in the world, we are committed to creating a transformative learning experience for our students and making a positive impact on society through our research, teaching, and outreach activities. Whether you are a faculty member, staff member, or student employee, working at the University of Illinois Urbana-Champaign means joining a community of passionate individuals who are dedicated to making a difference in the world. Come join us and find your purpose at Illinois!
Work With a Purpose
Our Mission & Vision
Illinois Human Resources provides leadership in shaping a community of world class opportunities, inclusion, excellence, and innovation. The Human Resources team is dedicated to enhancing the university community by attracting, retaining, and supporting a high performing workforce.
We will be a strategic partner to enrich the Illinois experience and contribute to the University’s vision to be a pre-eminent public research university with a land grant mission and a global impact.
Welcome to the start of your professional journey at our university, where the possibilities are endless! At UIUC, we’re not just about building a diverse and inclusive community, but about using the transformational power of our university to lead towards a better, more just future for all. As a new member of our community, you’ll be joining us in our commitment to increase inclusivity in every aspect of university life, and in fostering synergies that will benefit not just the local community, but the state as a whole.
Diversity
Benefits at the University of Illinois Urbana-Champaign
Insurance and Health Care
The University provides health, dental, and life insurance to staff members who are SURS eligible and on appointments equal to at least 50% time and at least nine continuous months. Part-time employees pay a
proportionately higher premium. Several health insurance plans and dental plans are available; coverage may be extended to spouses and dependents at the employee’s expense. The Benefits office is available to assist with options available for same-sex domestic partners. A number of optional programs are also available, such as additional term life insurance, accidental death and dismemberment insurance, long-term disability insurance, and
tax-deferred retirement program
Workers’ Compensation
The University provides health, dental, and life insurance to staff members who are SURS eligible and on appointments equal to at least 50% time and at least nine continuous months. Part-time employees pay a
proportionately higher premium. Several health insurance plans and dental plans are available; coverage may be extended to spouses and dependents at the employee’s expense. The Benefits office is available to assist with options available for same-sex domestic partners. A number of optional programs are also available, such as additional term life insurance, accidental death and dismemberment insurance, long-term disability insurance, and tax-deferred retirement program.
I-Card Perks
The i-card is an employee’s official university identification card. The faculty/staff i-card gives an employee access to the library and free rides on the Champaign-Urbana Mass Transit District (CU-MTD). An employee’s appointment must be entered into Banner before a faculty/staff i-card will be issued. Employees will need to stay in contact with their departmental HR representative to know when their appointment is in Banner and when they can request an i-card. Information about i-cards and getting an i-card can be found at the i-card website.
Child of Employee Tuition Waiver
A 50% tuition waiver is available for up to 4 years for children of current employees based on child and parent eligibility. Eligibility — Child: must be enrolled in and making satisfactory progress toward an undergraduate degree at an Illinois state institution of higher education, be younger than age 25 at the beginning of the academic year, and fall under one of the following relationship categories: natural child, adopted child, stepchild, ward. A child attending University of Illinois whose court-appointed guardian is an eligible employee of the University of Illinois and whose natural parents are deceased or have been declared unfit by court action is eligible for this benefit. Parent: must have a 50 percent or greater employment over a minimum of 7 academic years at any one or more of the Illinois senior public universities in a capacity that is eligible for participation in SURS. The 7 years do not have to be consecutive. The parent must be a current employee in active status employed at 50 percent time or more in a SURS- eligible position as of the first day of the academic term. Ineligible employment categories include SURS annuitants (retirees), employees of University-related organizations (i.e. Foundation, Alumni Association), academic hourly, Civil Service temporary and Extra Help, graduate assistants, and students. The initial application for this benefit must be received by the employee’s campus human resources office no later than the last day of instruction (on the student’s campus) for the term in which the benefit will apply. There is no retroactivity beyond the current academic term (semester or summer session).
Family Medical Leave
Eligible employees are entitled to up to 12 weeks of family and medical leave at the percentage of their appointments. FMLA is not required to be paid leave, however, employees may use paid vacation and/or sick leave, in accordance with existing University policy, for any portion of this leave. Such leaves will be granted to eligible employees for the birth or adoption of a child; for the care of a child, spouse, or parent who has a serious health condition; or when an employee is unable to perform the function of his or her position due to a serious health condition. Family and medical leave may run concurrently with workers’ compensation. For information regarding specific eligibility criteria and the University policy, employees should contact their department/unit or Illinois Human Resources. Eligibility: 12 months service to the University (not necessary to be continuous) and at least 1000 hours of service in the last 12 months.
Shared Benefits
Employees donating to a sick leave pool are provided an opportunity to request additional sick leave days when experiencing a catastrophic illness or injury, or when a disability claim is pending before SURS and the employee has exhausted all accumulated sick leave. Employees must donate leave (in one day increments equivalent to the percentage of their appointment) in order to receive the benefits. In order to donate, employees must have accrued a minimum of eleven days of sick leave, vacation, or combined sick leave/vacation. Employees who donate vacation must use all accumulated sick and vacation prior to using any shared benefit leave.
For more benefits click here.
Work with Purpose
Rather than simply taking our word for it, we invite you to hear directly from professionals in Illinois about their experiences working at the University of Illinois Urbana-Champaign
Open yourself to a world of creative possibilities.
Frequently Asked Questions
Benefits FAQs
How do I calculate if a job is benefits-eligible?
Before calculating whether the employee is eligible for benefits or not, you must first know if they are in a status that would make them eligible. The employee must be a U.S. citizen, or permanent resident, on an H1 visa, or must have met substantial presence if they hold an F1 or J1 visa. Once you have determined that, the calculation is as follows:
Number of Months worked / 9 x FTE = percent
If percent is equal to or greater than .5, the employee will be eligible for benefits. The Benefits Center will code the Benefit Category (BCat) based on eligibility (part-time or full-time).
Where can I find a summary of benefits available to academic employees?
A chart outlining various benefits can be found here
What is my vacation and/or sick leave balance?
Balances as of the previous August 15 can be found on your October and November earnings statements (even past years). If you need updated balance information, you will need to work with your employing department for which you work. Use the instructions below to access your earnings statement.
1. Access My UI Info at https://www.hr.uillinois.edu/myinfo.
2. Look in the My Pay box.
3. Click on the “Earnings Statement” link.
4. In the Take Action box click on the “Access Earnings Statement” link.
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4-digit PIN (if you need to create one or have forgotten your PIN, click on the Your PIN link and follow the instructions); click “Submit.”
7. You should then see your Current Earnings Statement.
8. If you wish to see past earnings statements, click on the View Past Earnings Statements link at top of the form and select which pay period you wish to see from the dropdown menu provided.
When should I expect to receive my payout of vacation and/or compensable sick leave upon separation from the University?
While the University makes every attempt to expedite the payout of vacation and/or sick leave, there are many factors that can impact the timing. The separation process is a multi-step process that can’t even begin until after the employee receives their last regular paycheck. After that, the unit is responsible for initiating the separation process. Overpayments and underpayments can affect the timing of the payout. Employees should work with their unit to ensure the timely processing of the payout. Due to timing issues and the multiple steps involved, the payout can take several weeks to be processed.
Who do I contact if I have questions about my insurance?
The Benefits Center handles questions related to health, life and dental insurance. You can reach them by calling (217) 265-6363, or by email at benefits@uillinois.edu.
Who do I contact if I have questions about the State Universities Retirement System (SURS)?
Questions regarding SURS should be directed to SURS at (217) 378-8800.
Changing Personal Information
How do I change my name?
Because the name in the payroll system must match the name on your social security card (internationals—name matches name on passport), you must obtain an updated Social Security Card or international passport first. Once the required documentation is obtained, you will take the documentation to your unit and they will process an HR Front End transaction to implement the name change.
How do I change my name for my diploma?
Because the name on the payroll system must match the name on your social security card, should you wish to have a different name listed on your diploma, you will need to contact the Office of the Registrar and have them reflect that name in your diploma name field in the system.
How do I change my address?
Current employees can change their home, permanent, mailing and office address information by following the steps below:
1. Access MY UI Info at https://www.hr.uillinois.edu/myinfo.
2. Look in the My Profile box.
3. Click on the “My Profile” link.
4. In the Take Action box click on the “Access My Profile” link.
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4-digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Submit.”
7. Scroll down to the address/contact information area of the page.
8. Click on the “Edit” link.
9. Make the necessary changes
10. Click “Submit.”
11. When finished with MY UI Info, click on the “Logout” button in the top right-hand corner of the screen.
How do I change my email address?
Email addresses cannot be changed via System HR Services. You will need to contact the HR Information Center at (217) 265-6549 and provide the new email address. They will make the change in the system for you.
Please note: the change must be submitted no later than the day before the pay-period calc date to be effective for the current paycheck. Contact your unit or Payroll for the calc date information. For more information, contact the Payroll Office at (217) 265-6363 or payinq@uillinois.edu.
How do I change my phone number?
Current employees can change their phone number by following the steps below:
1. Access MY UI Info at https://www.hr.uillinois.edu/myinfo.
2. Look in the My Profile box.
3. Click on the “My Profile” link.
4. In the Take Action box click on the “Access My Profile” link.
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4-digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Submit.”
7. Scroll down to the address/contact information area of the page.
8. Click on the “Edit” link.
9. Make the necessary changes
10. Click “Submit.”
11. When finished with MY UI Info, click on the “Logout” button in the top right-hand corner of the screen.
How do I change my direct deposit information?
Current employee can change their direct deposit information by following the steps below:
1. Access MY UI Info at https://www.hr.uillinois.edu/myinfo.
2. Look in the My Pay box.
3. Click on the “Direct Deposit” link.
4. In the Take Action box click on the “Direct Deposit” link.
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4-digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Submit.”
7. Correct the necessary information. When finished making the changes, click “Update My Profile.”
8. When finished with MY UI Info, click on the “Logout” button in the top right-hand corner of the screen.
Please note: the change must be submitted no later than the day before the pay-period calc date to be effective for the current paycheck. Contact your unit or Payroll for the calc date information. For more information, contact the Payroll Office at (217) 265-6363 or payinq@uillinois.edu.
Employee & Labor Relations
Who do I contact if I have concerns about my supervisor or unit?
Although we encourage employees to work on resolving issues on their own, should that be possible, employees should contact Illinois Human Resources, Labor & Employee Relations by calling (217) 333-3105.
Employment Verifications
If I am a current employee, how do I request employment verification for loan purposes, rental, etc.?
Current employees must use the University’s online Employment Verification program via System HR Services by following the steps below: Access the System HR Services site
1. Click “Access EVS” in the Take Action Box
2. Enter your NetID and password
3. Click on the Login box
4. Enter your 4-digit PIN (if you don’t already have one, click on the Your PIN link and enter the requested information. To move between fields, use the Tab key or click your cursor directly into the next field. By striking the Enter key, you will receive an error message and must re-enter the information)
5. Click Submit
6. Select Establish a Vendor Access Number
7. Click Continue
8. Review VAN Requirements and Instructions for Vendor by clicking on the links provided
9. Enter any 4-digit number to be used as a one-time access Vendor Access Number; re-enter the VAN number you created for confirmation
10. Select the level of authorization from the dropdown
11. Click Continue
12. Note the web address for EVS on the VAN Created page.
13. Receive an email confirmation
14. Provide the vendor with the EVS web address and VAN so they can access your information immediately. Please inform the vendor that they have only one opportunity to access your information with the VAN provided. They should view and print the information before exiting the system.
How do I request employment verification for a former employee?
We regret that we are unable to provide this information over the telephone.
Employees or Agencies making requests:
Individuals formerly employed as other than undergraduate students, civil service or extra help employees, send a written request along with a signed release from the employee or this signed release form, specifying the information needing to be verified to Illinois Human Resources at 52 E. Gregory Drive, Champaign, IL 61820, or fax to (217) 244-7304; or via email to ihrrecords@illinois.edu. Please be advised that it can take 10 – 15 working days to process the request. Requests for information other than salary, dates, percentage of appointment, or title (e.g., performance, job duties, or attendance) should be directed to the unit(s) in which employment was held. If employment was held in only one unit, the employment unit may complete the employment verification.
HR Front End
Who do I contact if I need assistance with the HR Front End?
Units should contact the appropriate HR office based on the employee group they are processing an HRFE transaction for as noted below:
Undergraduate Students: Contact Student Employment, studentemploy@illinois.edu or (217) 333-0600.
Civil Service and Extra Help: Contact Illinois Human Resources, shr@illinois.edu or (217) 333-2143.
Faculty, Academic Professionals, PostDocs, Graduate Assistants, Grad/Academic Hourly, and Unpaids: Contact Illinois Human Resources at ihr@illinois.edu or (217) 333-2137.
International Students
How many hours can an international graduate assistant who holds an F1 visa work?
As a student in F-1 status, they may work on-campus up to 20 hours per week during the academic year, and full-time during school vacation periods. More information regarding work restrictions can be found on the International Student and Scholars website at http://isss.illinois.edu/.
Why do I keep getting the F1 Visa / 20 work hours email notifications?
These emails are simply reminders for those internationals who hold F1 visas and their units that they cannot work more than 20 hours per week, except during the fall, winter, spring, and summer breaks. Working more than 20 hours per week is a violation of the visa and could be grounds for deportation.
Job Openings
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Leaves or Absence
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